Dhananjay Gokhale | Project Management Mentor
Prakalpataru
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Project Management on the Job!

Course Code : 17RCIPM06MCL

Long Duration Rhythmic Course

Introduction and Learning Focus:

Project Management is equally important for managing large as well as small projects. In fact, PM skills and techniques can be utilized partially or wholly, in almost all the processes within the operational framework as well.
Successful implementation needs project / program management skills & competencies like...

  • Ability to visualize and share the pictures of post-implementation benefits
  • Urgency and drive for closure and reusable information generation
  • Ability to influence stakeholders
  • Ability to sense the commercial and business perspectives of a project
  • Ability to withhold oneself in getting carried-away by "tools only" syndrome
  • Ability to get the things done even in the environment of lack of formal authority
  • Ability to define the "key" end points
  • Ability to bring in "Visibility" and "Predictability" to the project with clear commercial understanding – impact on bottom line!

The skills associated with defining and managing a project can be learned. Understanding and practicing the concepts taught in this class increases the success on the project.

Suggested Methodology :

The basic methodology used would be regular – rhythmic sessions on project management. (Suggested frequency – 1 day session per week or fortnight) These sessions would involve ...

  • Lecture and theory
  • Role Plays / Games
  • Interview listening / Interviewing
  • Experiencing through real life project sharing
  • Participants' presentations
  • Research - practical info collection and analysis
  • External people sharing their experiences
  • Acknowledge the word of caution in CCPM implementation
  • Setting up PM-COP (Project Management Community Of Practitioners)
  • Evaluations (intermediate & final). [we can also develop Internal Project Management Certification]

Participants are expected to complete the prescribed "self/home-work" before coming to next classes. This is treated extremely seriously with no tolerance zone!

Suggested Timeline :

6 months (with two half day sessions per month)! The details of the sessions are mainly based on the 'Modules and Contents' discussed in next part..

Modules and Contents :

One should understand the "parts of competencies" of project management when starting up such an endeavor. These serve the basic contents. They are ....

Project Definition (PD) :

  • Charter negotiation and business-project relationship
  • Sponsor support or sponsor education
Project Environment Analysis (PE) :
  • Stakeholder analysis
  • Internal and External environment analysis and impact control
Project Integration (PI) :
  • Project Scope
  • Internal and External environment analysis and impact control
  • Project Cost
  • Project Risk
  • Quality of Project Management
  • Project HR and Communication Administrative aspects
Business Acumen for PM (BA) :
  • Business Top-Line contribution awareness
  • Business Bottom-Line contribution awareness
  • Opportunity analysis and selections
Personal Competencies for PM (PC) :
  • Self Control
  • Values Appreciation
  • Conflicts and Crisis
  • Relaxation
  • Creativity
  • Communications
  • Engagement
  • Behavior aspects of HR and Communications

Evaluation / Assessment (EV) :

Suggested Flow :

Flow

Failure Modes and Antidotes :

This type of handholding and facilitation, which is a long term process, needs to be handled carefully. The real benefits on such an investment are sought only if the following failure modes are avoided.

Failure Mode(s)   Antidote(s)
No (or 'so called') sponsor / owner   Must identify the sponsor who has a real drive and can provide a good support throughout the cycle.
     
Clashing of other assignments with the sessions/ disturbances during classes  
1. Sessions calendar must be defined in advance.
2. No other assignments to be planned
3. Clients should be informed
4. Ground Rules for 'no attendance' to be set
5. Participants superiors and subordinates to accept
     
Lack of willingness from few participants (attending for the
sake of it)
 
1. Advantages of such exercise must be communicated
2. Recognition of contributory efforts in this area must be 'perceptibly' done at 'organizational' level
3. Active support from the business leaders / sponsors should be highly visible 
4. Right selection of participants
     
Lack or intermittent availability of required infrastructure  
1. Best to get the same conference / facilitation room with Audio/Video playing/recording availability, spacious, and basic training tools like white boards, flip charts, lot of color pens, LCD
2. Top priority for room availability during sessions
3. Sessions calendar to be finalized and communicated before hand

Infrastructure Requirement :

For each session : Presentation arrangements (LCD Projector), Flip charts (15 to 20), Flip chart holder
White board and markers : Blue, Red, Green, Black at least 2 each, Lose blank A4 size sheets - around 25

 

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Duration Long Duration
Successful implementation needs project / program management skills & competencies like …
  • Ability to visualize and share the pictures of post-implementation benefits
  • Urgency and drive for closure and reusable information generation
  • Ability to influence stakeholders
  • Ability to sense the commercial and business perspectives of a project